Privacy Policy & Cookies Information

The following policy outlines what data we collect and why, via the www.edo.co website.

Privacy Policy

We are committed to safeguarding the privacy of our users while providing the highest possible quality of service. We will only use the information that we collect about you lawfully (in accordance with the Data Protection Act 1998). If you have any requests concerning your personal information or any queries with regard to these practices please contact us.

Information collected

We collect the information you supply to us through enquiry and registration forms, and every time you email or call us. For forms, this can include but is not limited to; full name, email address, telephone/mobile phone number, job title, and organisation name. When you call us we will typically collect your name, phone number, and organisation in order to make sure your call is routed appropriately. When you email us, we will typically collect your name and email address, and information you supply by way of an email signature if it is appropriate to do so.

We also collect information automatically about your visit to our site. The information obtained in this way, which includes demographic data and browsing patterns, is only used in aggregate form, and as such cannot be used to identify you.

This aggregate information may be used to:

  1. Build up marketing profiles

  2. Aid strategic development

  3. Audit usage of the site

  4. Improve user journeys and website content

Third parties

We use several third parties to collect or process personal data on our behalf. You can click through to their privacy policies on the links provided.

  • G Suite (Google Apps for Business) - to store client correspondence, legal and contractual documentation and assets required to manage projects and support

  • LastPass - to securely store and appropriately share all passwords and account logins

  • Mailchimp - to send out our marketing and client communications via email

  • Eventbrite - if you sign up to one of our events we collect your contact details (full name, email address, telephone/mobile phone number, job title, and organisation name) and if applicable, postal address and dietary preferences

  • Salesforce - to store data on our contacts and clients

  • Xero - to store your contact details and to process invoices

  • Slack - our internal communication tool

  • Zendesk - if you are an active support client, we use this to manage your tickets and contact details

  • Atlassian JIRA - if you are an active support client or have an active project with us, we use this to manage projects and contact details

  • Basecamp - if you are an active client or have an active project with us, we use this to manage projects and contact details

  • PeopleHR - if you are an employee or leaver, please refer to your Employee Handbook for more information.

Use of personal information

We process personal information collected via edo.co for the purposes of:

  1. Providing the best possible service

  2. Processing any orders you may have made e.g. access to whitepapers

  3. Conducting market research surveys

  4. Providing you with information about products, services and events we offer

  5. Preventing website spam and abuse.

If you would like to be kept up to date with special offers, information and events from Edo by email, please tick the appropriate box on the registration form.

If you do not wish to receive ANY information, news or offers from Edo, you can opt out by entering your email address here or by following the unsubscribe link in any communication you receive from us. Your details will not be passed to other companies.

Recruitment

When you apply for a role with us, send us your CV, or a covering letter; we will securely hold the information you send us either in electronic or physical format. We will use your contact details to progress your application, and use other information you provide to assess your suitability for the role. We will not hold onto your data for longer than is necessary. For unsuccessful applications, we will retain your information for 1 year for consideration of your suitability for future roles, but you can ask us not to.

For successful applications, we will securely store and process this existing information using a third party recruitment system called PeopleHR, and ask you for additional information in the form of:

  • Bank details in order to process salary payments

  • Emergency contact details in case you have an emergency whilst at work

  • A copy of your passport as proof of your identity

  • A copy of your right to work in the UK (if applicable).

Leavers

If you are a former employee, we will securely retain your information for six years after the employment terminates in accordance with ICO guidelines.

Access to personal information

You can find out if we hold any personal information by making a “Subject Access Request”. If we hold information about you we will tell you what it is, why we hold it, and let you have a copy of the information in an intelligible form. There is no charge for this service, although we reserve the right to charge a reasonable fee for the administrative costs, where the request is manifestly unfounded or excessive.

To make a subject access request, please get in touch.

Deletion of personal information

Under the GDPR, you have the right to request that we delete information we hold on you under certain circumstances. This is known as “Right to Erasure” or “Right to be forgotten”.

To make a request, please get in touch.

Links to other websites

This policy does not cover external websites or services, and we would encourage you to read the privacy policies of other websites and services you visit and use.

Cookies

When you register with Edo, your computer will store an identifying code in a cookie. Most Web browsers automatically accept cookies, though you can usually change your browser to prevent this.

We do not store your password or any other information in the cookie, or use it for any other purpose aside from tracking patterns of behaviour of visitors to our site. Our cookies do not contain any personal identifying information about a visitor, their location, their preferences or their financial activity. Our use of cookies is fully compliant with all United Kingdom data protection and data privacy regulations.

Strictly necessary cookies

These cookies are set by the site and are considered essential for it to function correctly.

  • _cfduid - Required for Cloudflare's security features

  • SESS - This is a session cookie, used to track logged-in status.  The cookie name is usually suffixed with a random ID. Eg. SESS1234abc

  • has_js - Records whether the user has Javascript enabled on the browser.  This cookie alters available functionality based on whether the user is allowing Javascript

Performance cookies

These cookies are used to help us improve your experience of our site. Information collected by these cookies is used to help us understand how our visitors use the site so we can improve how we present content. The data collected by these cookies in anonymised.

  • __utma, __utmb, __utmc, __utmz, _ga, _gid - Google Analytics cookies. We use analytics software to evaluate user activity on the site. Anonymised information on links, buttons clicked on the site, what pages have been visited and for how long is compiled by Google Analytics and used to help us improve our site and content.

View Google's privacy policy
Opt-out of Google Analytics cookies

Third party cookies

We use cookie-free third party services where possible, however some services require cookies to function. We cannot control the dissemination of these cookies and cannot prevent them from being set. Please check the relevant third party website for more information about these cookies.

  • _unam - Set as part of the ShareThis service and monitors click-stream activity
  • Nid,Pref - Google tracking and safe browsing cookies. Google’s NID and PREF cookies are set by browsers to protect users against known intrusive sites. If you arrive at one of these sites it allows your browser to take action or notify you. Users can stop these cookies being set by turning off their browser’s ‘safe browsing’ mode.

How you can control the cookies used and placed on your computer

You can control the use and placing of any cookies on your computer through the settings you select on your internet browser. To do this, identify your internet service provider, click on the relevant link below and follow the instructions.

PC or Mac browsers

Mobile browsers

Disclosures

We will not pass your information to any third parties unless you have agreed that we can. You can email us to stop receiving any information about us and our services.

Queries

If you have any queries about our Privacy Policy please contact us.

Updates to this policy

We may periodically review and update this policy and we will keep a record of the last updated date at the bottom of this page.


Last updated May 1, 2018